HOA & Condo Association Accounting
Accounting Services Built for Community Associations
Allhardt Accounting specializes in bookkeeping and financial management for HOA communities, condo associations, and community management firms. We handle the numbers so your board can focus on the community.
Why HOAs Choose Us
Full-Service Accounting for HOAs, Condos & Management Firms
Managing the finances of a homeowners association or condo community requires more than standard bookkeeping. From tracking assessment collections and vendor payments to preparing reserve fund reports and board-ready financial statements, Allhardt Accounting delivers the specialized expertise your community deserves.
With over 20 years of experience serving community associations and management companies, our team understands the unique reporting requirements, compliance standards, and stakeholder expectations that come with HOA and condo accounting. We work within your existing software — including AppFolio, Vantaca, and Enumerate — or help you transition to a better platform.
Accounts Payable
Accurate, timely processing of vendor invoices and association payments — keeping your community's finances running smoothly.
- Vendor invoice processing and approval tracking
- Assessment and dues payment management
- Integration with AppFolio, Vantaca & Enumerate
- Vendor relationship and payment history records
- Duplicate payment prevention
- Month-end AP reconciliation
Financial Statement Preparation
Board-ready financial statements that give HOA and condo boards a clear, accurate picture of the association's financial health.
- Balance sheets and income statements
- Reserve fund statements
- Assessment collection reports
- Variance reports vs. approved budget
- Cash flow summaries
- Audit-ready documentation
Month-End Close
Consistent, on-time month-end close procedures so your association's books are always accurate and ready for board review.
- Full account reconciliation
- Journal entry preparation and review
- Delinquency tracking and reporting
- Coordination with management company
- Variance analysis vs. budget
- Board package preparation
HOA & Condo Bookkeeping
Day-to-day bookkeeping tailored to the unique needs of community associations — accurate, organized, and always up to date.
- Assessment and fee transaction recording
- Bank and reserve account reconciliation
- Expense categorization by cost center
- Maintenance of association chart of accounts
- Special assessment tracking
- Regular financial summaries for the board
Budget Preparation
Annual budget development and multi-year financial planning to keep your HOA or condo association financially sound.
- Annual operating budget preparation
- Reserve fund budget planning
- Prior year variance analysis
- Board presentation materials
- Assessment rate recommendations
- Long-term capital planning support
Financial Reports
Clear, comprehensive financial reports designed for HOA boards, management companies, and annual audits.
- Monthly board financial packages
- Reserve fund status reports
- Delinquency and collections reports
- Year-end financial summaries
- Custom report formats by association
- Audit and CPA support documentation
Why HOAs Trust Allhardt
The Accounting Partner Community Associations Rely On
HOA-Specific Expertise
We understand the unique financial structure of community associations — from reserve funds and special assessments to delinquency tracking and board reporting. This isn't general bookkeeping; it's HOA accounting done right.
Software You Already Use
We work directly within AppFolio, Vantaca, Enumerate, and QuickBooks — no disruption to your existing workflows. We adapt to your systems, not the other way around.
Board-Ready Reporting
Every financial package we prepare is clear, accurate, and formatted for board meetings. Your board members will always have the information they need to make confident decisions.
Optional Add-On
HOA Software with an Owner Portal — Available as Part of Our Platform
For self-managed HOAs and condo associations, we offer an optional software platform as part of our accounting services. Your homeowners get a dedicated owner portal where they can view their account balance, make online payments, and access community documents — all managed and maintained by Allhardt Accounting.
This isn't a standalone software product — it's an integrated option within our accounting platform, so your books, reports, and owner portal are all handled by one team.
Ask About This OptionOwner Portal
Homeowners view balances, payment history, and community documents 24/7
Online Payments
Owners pay assessments online by ACH or credit card with automatic reminders
Document Storage
Centralized library for governing docs, meeting minutes, and budgets
Allhardt-Managed
We handle the books AND the platform — one team, one point of contact
FAQ
Frequently Asked Questions
Everything you need to know about our accounting and bookkeeping services.
Yes — HOA and condo association accounting is a core specialty at Allhardt Accounting. We understand the unique financial structure of community associations, including reserve fund accounting, special assessments, delinquency tracking, and board-ready financial reporting.
We are experienced with the leading HOA and community association platforms including AppFolio, Vantaca, and Enumerate, as well as QuickBooks. We work within your existing software environment so there is no disruption to your current workflow.
We track operating and reserve fund accounts separately, prepare reserve fund statements, and ensure your association's reserves are accurately reported each month. We also assist with reserve fund budget planning and long-term capital planning support.
Absolutely. We prepare complete monthly board financial packages including balance sheets, income statements, variance reports vs. budget, reserve fund status, and delinquency reports — all formatted clearly for board review.
Yes — we work directly with community management firms as well as self-managed HOAs and condo associations. We integrate seamlessly into your existing management structure and coordinate with your team on month-end close and reporting.
Simply reach out through our Contact page or call us at (352) 562-7600. We'll schedule a free consultation to learn about your association, discuss your needs, and recommend the right service package for you.
Ready to Simplify Your HOA's Accounting?
Contact us today for a free consultation. We'll show you exactly how Allhardt Accounting can bring accuracy, clarity, and peace of mind to your community association's finances.
Contact Us Today